5 Best Presentation Software for Effective Communication

November 1, 2023

Discussing tabulate data takes longer than interpreting a visualized performance trend. However, presentation software will help you convey ideas by integrating virtually infinite visual elements to maximize comprehension without wasting time. Remember, the widely-preferred slideshow and animation formats limit the content scope to 10 slides, according to a survey by Decktopus. Therefore, business managers, marketing team leaders, and public speakers must select presentation software allowing them to communicate efficiently. This post will list the 5 best presentation software to help you choose one.

1. Prezi Present

Prezi is a non-linear presentation software that creates topics, slide paths, and flexible navigation. So, using it, you can deliver more conversational presentations. Instead of going back and forth across multiple slides, you can cycle through subtopics. Imagine the audience asking questions about a financial advisor’s investment banking services. The advisor will show the relevant subtopic when answering it hassle-free.

Key features:

Pros: It offers multi-platform support with online and offline presentations. Besides, you can embed videos in a Prezi Present file. Besides, Prezi has customized subscription plans for business and education clients.

Cons: Constant zooming in and out for slide organization can strain your arm. Also, there is a greater risk of raster image blurring. You will need longer to learn its workflow. While Prezi has enabled PPT import, you must arrange the inserted slides as topics with manual path modification.

2. Canva

Canva provides a vast library of presentation assets and workplace environments online. Since it does not immediately demand account creation, you can try its options and check whether they meet your needs.

Key Features:

Pros: Canva addresses the unwanted scrolling behavior in other presentation software with its custom smooth scroll interface. It has several free design assets to get you started with slide creation. Additionally, you can trust Canva’s autosave features and avoid loss of effort or data.

Cons: All the artificial intelligence (AI) options in Canva are prone to offering illogical design suggestions. Furthermore, content planer, background remover, brand kit features, watermark removal, and stock media benefits will attract an annual subscription fee of $119.99 per user.

3. Pitch

Pitch specializes in collaborative presentation management. Individuals invited to work on the presentation can also get custom roles. Its right sidebar facilitates team coordination. So, you can assign every team member to different slides and comments using the options in this sidebar.

Key Features:

Pros: Pitch helps team-based presentation creation. If you want to describe the work accomplishments of multiple departments, Pitch has the necessary team coordination and workspace role-assigning capabilities.

Cons: A shared private folder, user role, and analytics are available in their paid plan. And downloadable files consume significant storage because Pitch lacks file size reduction options. Its simplified editing tools will be insufficient if you want to create detail-rich visual elements.

4. Visme

Visme helps marketing professionals create various design assets, from infographics to product mockups. It also delivers a user-friendly presentation interface that can integrate charts, transition effects, animations, icons, and videos.

Key Features:

Pros: Visme has no complex workflows, letting users learn to use all options without needing professional guidance. Also, it works in all modern browsers and gives you the option to set permissions per user. HTML5 exporting is also available, while Visme’s stock selection comprises more than 1.5 million design assets.

Cons: Modifying some effects might require you to refresh your browser window. The ability to autoplay video has limits. Sometimes, the presentation clicker might pause and reconnect. Besides, switching between the commenting and view modes can break your attention flow.

5. Genially

Genially prioritizes interactivity across all presentation activities. As a result, the audience can explore the different slides of your presentation, like an app or a website. For instance, users can use buttons, click external links, or hover over a design element to see more details.

Key Features:

Pros: Genially’s animation options offer complete control over timing and triggers. Also, it offers special object-inserting features, like embedding Google Maps, Spotify, and YouTube content. Its real-time collaboration and audience engagement analytics help with performance tracking.

Cons: Undo command will not work with all elements. You have smart blocks as an emergency backup approach. However, be careful when deleting highly customized design assets. The interface can exhibit unexpected resizing of elements on small-screen displays. First-time users will have to learn it with patience since Genially’s interface is not intuitive.


1. What is the best presentation software for a non-linear slideshow?

Prezi Present is a remarkable non-linear presentation software since you can navigate between topics and subtopics as needed. This approach facilitates conversational flexibility and prevents having to “find” a specific slide to respond to audience queries.

2. What is the best presentation software for a talking head bubble?

Canva allows the presenter to appear alongside the presentation in a circular overlay. If you are uncomfortable showing your face for each slide, Canva offers AI avatars in the head bubble. Therefore, it is one of the recommended presentation apps having this feature.

3. What is the best free presentation software?

The no-cost version of Canva allows extensive media creation tools to help you design impactful presentations. While removing the watermarks will cost you, the free features include document streaming and multi-format export. It is still the best presentation software among the ones discussed here.

4. What is the best presentation program for team collaborations?

Pitch is the top team-based presentation software as it includes all the options needed to collaborate with others. It allows inviting professionals in other departments or agencies. You can also create shared private folders using its paid plans.

5. What is the best presentation software to increase audience engagement?

Genially is the positively-rated slideshow manager that enables viewers to treat the presentation like a website. So, the audience can learn more about a design element if a description is set to appear upon a “hover” event like a tooltip. They can also interact with animated buttons and view external links or embedded media objects.

What is Presentation Software?

Presentation software enables users to plan, design, control, and modify visual elements to convey an idea or data to the audience. It often involves deciding how many details would appear on a slide. A slide can be a static or interactive page in the presentation. Consider how Microsoft PowerPoint, Apple Keynote, in films or Google Slides manage text, images, audiovisuals, and graphs for sales pitches or academic lectures. Modern presentation applications have also leveraged AI, cloud computing, and stock media integrations to expand the scope of creative customizations in PPT, PPTX, HTML5, and similar slideshow formats.

What Must You Know When Selecting a Presentation Software?

A good presentation software can have the following properties and functions:

Ease of Slide Sorting: The drag-and-drop approach works well on touch-enabled digital displays and conventional pointing devices like a mouse or touchpad. However, the presentation software you wish to use must support keyboard shortcuts, multiple viewing modes, and quick slide pagination options.

Multiple Export Formats: PPTX is Microsoft PowerPoint’s presentation format, and several presentation applications allow exporting files in this format. However, PDF, HTML5, and MP4 formats are more useful in special circumstances. Think of printing handouts or streaming a pre-recorded tutorial.

Transitions and Animations: Slide transitions let you make changing the slides more engaging. Moreover, animation helps reveal one topic at a time and encourages the viewers to pay more attention to some details. A slideshow program must have a decent transition and animation effects library.

Collaboration and User Roles: You and your colleagues must find it easy to work on a business presentation together as a team. There should be no challenges in inviting outsider contributors and governing their use of the company’s brand assets.

Audience Analytics: A good presentation software will tell you which slides attract the audience’s attention the most. You will need the analytics metrics to check if viewers actually focus on the elements you try to highlight during a presentation.

Other top sources with reviews of presentation software

  1. The best presentation software in 2023’ by Kiera Abbamonte
  2. Best Presentation Software List for 2023’ by Caya
  3. Reviews for the category ‘Best Presentation Software’ on G2
  4. Best Presentation Software Alternatives to PowerPoint’ by Vyond
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